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Purchasing Process

Technology procurement process

The San Ramon Valley Unified School District has specific standards for technology purchases which are created to meet the needs of users as well as our network configuration.  Please follow the steps outlined below for all technology purchases. If you need additional information about specifications, please contact Christina Green at 925-552-2951. All questions regarding purchasing procedure should be directed to purchasing@srvusd.net.

Step 1

Go to School Technology Ordering Guide

Step 2

Select appropriate recommended item or configuration.  For items that are not listed on the School Technology Ordering Guide, please contact the Technology Department (552-2951).  Prior approval from the Technology Department is required for the purchase of any item not on the approved list of technology devices.   

Step 3

If there is a vendor listed as in the example below, submit a requisition via QSS with the quotation.

Example 1: Vendor and pricing listed

BROTHER HL5450DN
Vendor: CDW                       Quote# 1BHPMLS                                Date: 11/20/14
Price: $188.09
Description:  Black and white printer, A4/legal, 1200X1200 dpi, up to 40 ppm, 300 sheet capacity, USB 2.0, LAN
CDW# 2735902                   MFG# HL5450DN

TONER FOR BROTHER HL5450DN
Price: $63.83
Description: Black toner cartridge
Part#2748186                                      Mfg. # TN720

 

If there is no vendor listed as in the example below, select “BEST VENDOR – vendor #99999”, copy and paste description to the QSS requisition. Include EXPLICIT details such as delivery-by date, quantities, description, mfg. part #s, unit of measure, estimated price, etc.

Example 2: No vendor identified

HP STREAM 11.6” LAPTOP FOR STUDENT USE
Price:  Approximately $230.00
Required:  Recycling fee $4.00
Description:    Hard drive: 32GB eMMC3
                         Processor: Intel Celeron N2840
                         RAM: 2GB
                        Operating System: Windows 8 Pro
                        
Wireless:  802.11 b/g/n
Mfg. # L3Z44UT#ABA
Recommended Cart:
Anthro Desktop Charging/Syncing Cart-up to 36 units
Approximate price: $1,500.00
Mfg. # YESMORGMPW4

 

Additional items to consider

  • REQUIRED State-mandated E-Waste fee (not taxable) must be entered into your requisition as a separate item for each item ordered.  This fee only applies to devices with a screen (tablets, laptops, monitors).

Electronic Waste Recycling Fee

CATEGORIES

   JAN 1, 2017 FORWARD
More than 4" $5.00
At least 15" $6.00
35" or more $7.00
  • Additional license (i.e. Google OS management license for Chromebooks). Licenses and warranties are not taxable.
  • Accessories
  • Carts

Step 4

Following the approval of all required signatories, the requisition will be processed accordingly by the Purchasing Department.  Purchasing Department will consult with the requesting school site or department if questions arise.  Following the processing of a requisition, the requesting school site or department shall receive a copy of the purchase order verifying the vendor and final pricing, and that the order has been awarded, placed and committed.

*NOTE:  Required bids and quotes may necessitate more processing time than normal.

Please confer with your site computer technician on all technology purchases as well as other departments that may need to be notified in case of facility upgrades, proper electrical capacity, furniture or security.

The San Ramon Valley Unified School District supports many different computer vendors:  HP, Lenovo, Asus and Apple.  On our webpage we have minimum specifications for those computers as well as a list of devices that are not allowed.  Below you will find a very short list of devices that are not allowed.  Each line has further explanation when you click the link. 

Items that are not allowed:

  • All In One computers such as Chromebase and iMac
  • Software that is not listed on the imaging form
  • Lantronix Print Servers
  • Air and E-Print Printers
  • MacBook Air for students
  • Google Home and Amazon Echo/Dot
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